Affiliate Meeting Space

Any activity, event, or meeting held during the TCT^® 2024 conference that is targeted toward or includes any participants of TCT^® is considered an affiliated activity and must be approved by the Cardiovascular Research Foundation (CRF), the official sponsor of TCT^®. Companies will have various options for conducting meetings during TCT^®.

CRF will offer private rooms at key hotels and the Walter E. Washington convention center for companies to conduct affiliated meetings. Companies may also hold meetings at hotels that are not on the official list, but are still required to be approved by CRF.

Companies who are interested in conducting meetings during blackout times may book a convention center meeting room or purchase a conference suite. More information on conference suites can be found here.

Meeting Blackout Times

Affiliated activities involving 3 or more physician attendees may not be held during the following times (times are subject to change):

Sunday, October 27, 2024: No Blackout Hours
Monday, October 28, 2024: 7:30AM-6:00PM
Tuesday, October 29, 2024: 7:30AM-6:00PM
Wednesday, October 30, 2024: 7:30AM-6:00PM

Conference Suites and convention center affiliate meeting rooms are available during conference hours (7:00AM-6:00PM) and have no blackout times.

Official Hotel Affiliates

Please fill out the following application to secure an official hotel affiliated meeting room. One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process. Affiliated activity decisions will be e-mailed approximately 1 week after submission.

Official Hotel Affiliate Meeting Application

Official affiliate meeting rooms will be available for rental at the following hotels:

Marriott Marquis Washington, DC - 901 Massachusetts Ave NW, Washington, DC 20001
Westin Washington, DC Downtown - 999 9th Street NW, Washington, DC 20001

Meeting space is limited and will be assigned on a first-come, first-served basis. After a meeting space is released to the affiliate, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting.

Room Rental Fees:

$3,000 - for meetings up to four hours per day
$6,000 - for meetings more than four hours per day

Official Hotel Affiliate Meeting Room Policies:

The above fees include room rental and set-up.
Catering and A/V are additional costs and will be paid directly to the appropriate vendor.
The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.

Conference Suites

Companies have the opportunity to rent a conference suite at TCT® 2024. Conference suites are "built" private rooms in the exhibit hall that companies may use for staff meetings and one-on-one meetings with TCT® attendees. A standard furniture package is included! Space is limited and will be assigned on a first-come, first-served basis. Blackout times are not enforced for Conference Suites.

Conference Suites Information

Convention Center Affiliate Meeting Rooms

Please fill out the following application to secure a convention center affiliate meeting room. One application for each meeting must be completed. Applications with more than one meeting listed will not be accepted and may delay the application process. Affiliated activity decisions will be e-mailed approximately 1 week after submission.

Convention Center Affiliate Meeting Room Application

CRF will offer private rooms (approx. 700 square feet) at the Walter E. Washington convention center for companies to conduct investigator meetings, internal meetings, board meetings, etc. Meeting space is limited and will be assigned on a first-come, first-served basis.

Blackout times will not be enforced for these meetings.

Companies may conduct meetings during official conference hours on Sunday, 10/27 through Wednesday, 10/30 from 7:00AM-6:00PM.

Pricing:

Timing	Price
Per hour (preset conference style for 20)	$4,000
Per day	$15,000
Duration of conference (Sun. 10/27-Wed. 10/30)	$45,000

The rental fee for full day or more rentals includes access to the meeting room (approximately 700 square feet) and room set up.

The hourly rental fee includes a preset conference style setup for 20 attendees. Please note that there is no power or A/V available for hourly meetings.

Any direct costs associated with the function (e.g. food, beverage, audiovisual equipment, and labor) are additional and are the responsibility of the activity sponsor.

Convention Center Affiliate Meeting Room Policies:

The above fees include room rental and set-up.
Catering, A/V, and labor are additional costs and will be paid directly to the appropriate vendor.
All meeting room attendees are required to have a registered TCT badge.
The sponsor of the affiliated meeting is liable for any injuries or accidents to people or property while conducting ancillary functions.
Signage for the affiliated activity is only permitted directly outside of the assigned meeting room. Directional signs, advertisements, banners, etc., are not permitted in the hotel lobby or the convention center.