Industry Resources
Center For Education Team
Cardiovascular Research Foundation
1700 Broadway, Floor 9
New York, NY 10019
[email protected]
Tricia S. Rawh
Executive Director, CRF Center for Education
Tel: 646-434-4381
[email protected]
Tara Lucas
Director, Industry Relations
Tel: 646-582-6588
[email protected]
For information about Exhibits and Sponsorships, please contact:
Katie Herrion
Manager, Exhibits & Sponsorships
Tel: 646-434-4338
[email protected]
For information about Satellite Programs and Training Pavilions, please contact:
Penny Tsougas
Senior Project Manager, Medical Education & Training
Industry Relations
Tel: 646-434-4509
[email protected]
Ashley Purper
Project Manager, Medical Education & Training
Industry Relations
Tel: 646-434-4388
[email protected]
For information about Grant Support and Meeting Space, please contact:
Mariah Admire
Senior Associate, Grants
Center for Education
Tel: 646-434-4322
[email protected]
TCT® 2024 Important Dates*
| Date | Task |
|---|---|
Monday, April 15, 2024 |
Applications open for satellite programs and training |
Monday, April 15, 2024 |
Priority Point Exhibitor Booth Application and Selection opens |
Wednesday, April 17, 2024 |
Exhibitor Badge Registration Opens |
Monday, April 22, 2024 |
Application and booth selection opens for ALL exhibitors, including Publishers, Associations and Non-Profits |
Monday, April 22, 2024 |
General Exhibitor Housing Opens |
Monday, May 13, 2024 |
Sponsorship & Meeting Space Opportunities Open for Review |
Wednesday, May 29, 2024 |
Sponsorship & Meeting Space Opportunities Open for Selection |
Wednesday, June 26, 2024 |
Early Bird Registration Ends |
Thursday, June 27, 2024 |
Standard Registration Begins |
Wednesday, July 31, 2024 |
Exhibitor Service Manual to be sent to Exhibitors |
Thursday, September 19, 2024 |
Online Directory Listing Due |
Tuesday, September 24, 2024 |
Advanced Warehouse begins accepting freight |
Thursday, September 26, 2024 |
Freeman Discount Deadline for all orders |
Friday, September 27, 2024 |
Booth Design Submission deadline |
Friday, September 27, 2024 |
Deadline for EAC Forms |
Monday, September 30, 2024 |
TCT 2024 Pre-Registration List Sent to Exhibitors |
Monday, September 30, 2024 |
Deadline to submit Sponsorship Artwork to Freeman |
Thursday, October 17, 2024 |
Last Day Advanced Warehouse will accept freight without additional charge |
Thursday, October 24, 2024 |
Freeman begins receiving shipments to the WCC |
72 Hours Prior to Check-in |
Cancel Deadline for Exhibitor Housing Blocks |
TBD |
Exhibitor Advisory Committee Meeting |
TBD |
Exhibitor Open Forum |
Friday, November 29, 2024 |
Post-TCT 2024: Final Audited Numbers, Exhibitor Open Forum Notes, Exhibitor Survey, Final Attendee List |
On-site Registration Hours*
| Date | Time |
|---|---|
| Sunday, October 27, 2024 | 7:00 AM-6:00 PM |
| Monday, October 28, 2024 | 5:30 AM-6:00 PM |
| Tuesday, October 29, 2024 | 5:45 AM-5:30 PM |
| Wednesday, October 30, 2024 | 5:45 AM-2:00 PM |
Exhibitor Move-In Hours*
| Date | Time |
|---|---|
| Thursday, October 24, 2024 | 8:00 AM-5:00 PM |
| Friday, October 25, 2024 | 8:00 AM-5:00 PM |
| Saturday, October 26, 2024 | 8:00 AM-5:00 PM** |
Exhibit Hall Hours*
| Date | Time |
|---|---|
| Sunday, October 27, 2024 | 7:00 AM-6:00 PM |
| Monday, October 28, 2024 | 7:00 AM-6:00 PM |
| Tuesday, October 29, 2024 | 7:00 AM-6:00 PM |
| Wednesday, October 30, 2024 | 7:00 AM-6:00 PM |
Industry Move-Out Hours*
| Date | Time |
|---|---|
| Wednesday, October 30, 2024 | 6:30 PM-10:30 PM** |
| Thursday, October 31, 2024 | 8:00 AM-5:00 PM |
| Friday, November 1, 2024 | 8:00 AM-5:00 PM |
*All dates and times are subject to change. Please refer to back to this page for final dates and times.
**Straight time is Monday-Friday from 8:00 am to 5:00 pm. Overtime and/or double-time rates will apply outside of these days and hours. Approval from CRF is needed for move in/move out conducted after the listed move-in and move-out hours.
Cancellation Policy
TCT Cancellation Policy
In the event that TCT 2024 is abbreviated or canceled because of circumstances beyond CRF’s control, including but not limited to civil disturbance; earthquake; electrical outage; explosion; fire; freight embargo; strike or labor unrest; flood, hurricane, tornado, or other acts of God; or an act of war, terrorism, any government (de facto or de jure), or any government agency or official, CRF reserves the right, at CRF’s sole discretion, to unilaterally terminate the agreement between CRF and the industry partner that is entered into and/or the license that is granted by virtue of the submission of this digital prospectus and its acceptance by CRF. In these circumstances, the industry company expressly agrees to waive any claim the exhibitor may have against the CRF, including but not limited to those for fees paid by or on behalf of the industry company for booth spaces, registration, training pavilions, satellite programs, engagement hubs, networking receptions, advertising, promotional opportunities, food and beverage, grants, audiovisual services, signage, housing, and travel.
Terms and Conditions
All applications and letters of agreement (LOA) are a binding contract when signed and submitted to CRF and indicates the applicant’s willingness to abide by all contract terms, conditions, and general rules and regulations listed in this digital prospectus, as well as such additional rules and regulations that CRF deems necessary to ensure the success of TCT. These terms and conditions may be amended at any time by CRF and all amendments, upon publication, shall be equally binding on all parties affected by them as the original regulations. The signer of the application also agrees to share the terms and conditions with all industry company representatives who attend TCT.
Sponsoring companies that cancel their submitted opportunity for satellite programs, engagement hubs, training pavilions, and sponsorships will pay 100% of the total cost as indicated above.
Exhibitor of Reduction
Receipt of a signed Booth Space Contract is a commitment to exhibit at TCT. Therefore, notification of booth space cancellation or reduction must be submitted in writing on company letterhead to CRF, and exhibitors are required to pay appropriate fees or cancellation penalties. Exhibitors that cancel or reduce booth space will pay the following fees:
- For cancellation or reduction of booth space on or before June 27, 2024, the exhibitor will pay 50% of the total booth fee
- For cancellation or reduction of booth space after June 27, 2024, the exhibitor will pay 100% of the total booth fee
If a company reduces, increases, or cancels their exhibit booth at TCT 2024 the registration badge allowance will be reduced, increased, or forfeited respectively.
Exhibitors that reduce their booth size after June 27, 2024, will be financially responsible for the cost of carpeting and creating lounge areas of the square footage not used due to the reduction in the booth size and will be subject to booth relocation.
CRF offers several payment options which are listed in detail below. It is strongly recommended that you include the invoice number when submitting payment to ensure payment is processed and credited to your account quickly. The Invoice Number is included on the actual invoice.
Questions?
If you have any questions about invoices or payments, please contact [email protected] or (646) 434-4442.
W-9 Form
CRF’s Taxpayer Identification Number (TIN) is 52-1752653. Download CRF’s W-9 form.
Payment Options
Check (Two Options Available)
Option 1: CRF Bank Lock Box*
Cardiovascular Research Foundation
P.O. Box 30730
New York, NY 10087-0730
*Note: It may take up to 5 business days for payment to reflect receipt. FedEx deliveries are not accepted and will be returned to sender.
Option 2: CRF Office**
Cardiovascular Research Foundation
Attention: Finance Department
1700 Broadway, Floor 9
New York, NY 10019
**Note: It is recommended to send checks to the CRF office using a trackable delivery only. CRF is not responsible for checks mailed by USPS and delayed.
Wire Transfer
JPMorgan Chase Bank (718) 242-0162
4 MetroTech Center, 14th Floor
Brooklyn, NY 11245
Account #: 134774205 ABA#: 021000021
Swift Code: CHASUS33
Payment Policy
The company agrees to pay the Cardiovascular Research Foundation for support of the confirmed promotional opportunities. The company understands that it is responsible for adhering to the production timeline, provided by the Cardiovascular Research Foundation, in order to ensure that all aspects of the confirmed opportunities are completed. The company acknowledges that payment is due within 30 days of receipt of the Cardiovascular Research Foundation’s invoice.
CRF offers several payment options which are listed in detail below. It is strongly recommended that you include the invoice number when submitting payment to ensure payment is processed and credited to your account quickly. The Invoice Number is included on the actual invoice in the upper right hand corner (e.x. 81-17-70013-12345).
Questions?
If you have any questions about invoices or payments, please contact [email protected] or (646) 434-4442.
W-9 Form
CRF’s Taxpayer Identification Number (TIN) is 52-1752653. Download CRF’s W-9 form.
Payment Options
Check (Two Options Available)
Option 1: CRF Bank Lock Box*
Cardiovascular Research Foundation
P.O. Box 30730
New York, NY 10087-0730
*Note: It may take up to 5 business days for payment to reflect receipt. FedEx deliveries are not accepted and will be returned to sender.
Option 2: CRF Office**
Cardiovascular Research Foundation
Attention: Finance Department
1700 Broadway, Floor 9
New York, NY 10019
**Note: It is recommended to send checks to the CRF office using a trackable delivery only. CRF is not responsible for checks mailed by USPS and delayed.
Wire Transfer
JPMorgan Chase Bank (718) 242-0162
4 MetroTech Center, 14th Floor
Brooklyn, NY 11245
Account #: 134774205 ABA#: 021000021
Swift Code: CHASUS33
Payment Policy
The company agrees to pay the Cardiovascular Research Foundation for support of the confirmed promotional opportunities. The company understands that it is responsible for adhering to the production timeline, provided by the Cardiovascular Research Foundation, in order to ensure that all aspects of the confirmed opportunities are completed. The company acknowledges that payment is due within 30 days of receipt of the Cardiovascular Research Foundation’s invoice.